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The purpose of this notice is to be transparent about how and why we use your personal data and to ensure that you are aware of your rights under UK data protection legislation (UK General Data Protection Regulation (UK GDPR), Data Protection Act 2018).
We are higher Education Business Continuity Network (HEBCoN) and we are the data controller. Our correspondence address is University of Brighton, Exion, 27 Crowhurst Road, Brighton, BN1 9AF. You can email us at email@example.com.
The purpose for processing your data and our basis for doing so.
We process personal data so we can engage with prospective members, maintain our relationship with existing members, organise conferences and webinars and other network events. In processing your data, we must establish our legal basis for doing so and the legal basis can be different depending on the purpose we use it for.
If you are a prospective member, we will process personal data, such as name and contact details so we can maintain a dialogue. To enrol you as an individual member of HEBCoN, we process your name and contact details and job title as well as the billing address of your institution. The lawful basis for doing this is Article 6.1.f UK GDPR – legitimate interest, as we have a legitimate interest in growing the network.
We will send you newsletters and other communications to promote our events. The lawful basis for doing this is Article 6.1.a UK GDPR – consent. You can withdraw your consent at any time by contacting us on the above email address.
Please note that we require your personal data to enrol you as a member of our network. If you fail to provide the required personal data, we will not be able to engage with you.
Recipients of your data
As a general principle, we will not transfer your personal data to other recipients without your permission. There are some exceptions to this:
Data processed by third parties on our behalf.
We use the services of other organisations in the processing your data. We use cloud-based marketing software and our website is hosted by our contracted web developers.
Those organisations that process personal data on our behalf are subject to a data processing contract as required by Article 28 of the UK GDPR. This ensures that your data is handled in accordance with the UK GDPR.
Transferring your data outside of the UK
Your personal data is stored in the UK
We will retain your data only for the time we require it for the purposes stated and / or where we have a legal obligation or other legitimate purpose.
If you are a member then we will keep your contact data for all the time you remain a member and for 3 years following.
The UK GDPR provides you with several rights in relation to the data we process. The rights relevant to our activities are:
If you want to exercise any of these rights, contact us on the above email address.
You also have the right to lodge a complaint about our processing with a supervisory authority — the UK’s Information Commissioner’s Office.
Information Commissioner’s Office
Telephone: 0303 123 1113
Updated March 2023